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: ''This is an on-going experiment in working together. Modify this document to work for you.''
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{{:ConsensusPoll:Distributed Planning Game}}
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== Purpose ==
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* To encourage direct participation by everyone in establishing what we work on and the priorities.
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== Goals ==
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* To create a process for handling work done in the Development, Content and Community such that everyone involved in those areas knows the current '''[[AboutUs Planning Game/Plan of Record|Plan of Record]]''' and can contribute ideas and help prioritize the upcoming "Plan of Record"
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* To accommodate people who are working in any geographical location and any '''time zone'''
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* To maintain a natural working '''rythym'''
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* To allow '''scaling''' to larger numbers of people
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== Plan ==
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====Planning Cycle====
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Each month:
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* 1st - 15th
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* 16th - last day of month
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==== Project Manager ====
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A project manager is a person or a small group (if pairing) who does the following:
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* '''During the period''':
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** <s>Seeks '''input''' from all project organizers/people working in that area. This can take place in the form of smaller group meetings, individual calls, [[IRC]], etc.</s> - '''This should be done by individuals on the wiki.'''
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** Notes any new projects - '''What does this mean? Notes it where?'''
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** Matches new projects to a '''[[AboutUs Strategic Goals|Strategic Goal]]'''
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** Submits new goals at the next '''Strategic Goal Review''' if the new projects do not fall within existing goals - '''What is a strategic goal review?'''
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** Breaks down work into manageable '''chunks''' with measurable goals
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** Puts '''time estimates''' and '''$ estimates''' on the work
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** '''Prioritizes''' projects and work chunks - '''So one person is deciding what everyone works on now? This position isn't called a summerizer, it's called a project manager.'''
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** Encourages those who are close to individual projects to improve the '''project pages''' such that each one contains:
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*** '''Tasks or Description''' - A complete description of the project.
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* '''Who'''- All people (content and community) contributing to a specific project.
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*'''How can I help?''' - A list of tasks to be done and meetings.For a particular project,virtual meetings will be arranged.Every one who is contributing would send notes and when they decide to produce a final note,one person would be set up for making details of what they have finally decided.These notes may be the [[AboutUs Planning Game/Plan of Record|Plan of Record]],from the community,the content or from the developers side.
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*'''Why?''' - Description of the task reflecting ''Our Values''.Benefits of the projects would be highlighted when we define the 'tasks(description of the project)'.Basically it is relating and tying the items.Its showing basic business reasons for the tasks.
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*'''Done When''' - A complete description of the expected results.
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* '''NextStep'''- It would include moving to next number of hours at the end of each period.Showing period of work and celebrates and retires items that were completed in the prior period
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* '''Task Lead''' The person who has provided the description of task page.The person responsible for project QA and for declaring the project done.
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* '''Discussion''' - A place for everyone to discuss the project and it's progress.
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* '''Useful Links''' - Links to the pages affected or referenced (templates).
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*'''Resource Estimate''' - An estimate of time and $ to be expended.
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* '''Task Evaluation''' - A summary of how the project went, the resources expended, the start date and the sign off date
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* '''Deferred Projects'''Points to and plans for the new '''[[AboutUs Planning Game/Plan of Record|Plan of Record]]''' for the upcoming period
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==Discussion==
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* No mention of the planning game 3X5 cards are they gone from the system? [[User:John Stanton|John]] 20:00, 14 August 2007 (PDT)
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* Who are the "Summarizers"? [[User:John Stanton|John]] 20:00, 14 August 2007 (PDT)
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* Who can create new projects? [[User:John Stanton|John]] 20:12, 14 August 2007 (PDT)
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* Why wasn't this created as a consensus poll so everyone could contribute and bring new ideas? [[User:John Stanton|John]] 20:12, 14 August 2007 (PDT)
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* The planning cycle is unclear, does it begin on a specific day or is the new '''[[AboutUs Planning Game/Plan of Record|Plan of Record]]''' distributed on a specific day and how long does the the "Summarizer" have to create the new Plan of Record? [[User:John Stanton|John]] 20:22, 14 August 2007 (PDT)
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* It seems this has come from out of the blue and is in direct contradiction to figuring out how to work together. I wonder if it is meant to show the Portland office what the Lahore office feels like when decisions are getting made without input? [[MarkDilley]]
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* Agree with all the above statements. I also feel like this was done completely behind my back and had all the work I've been trying to do up to this point stomped all over. - [[ScottKeeler|Scott Keeler]] <span class="plainlinks">[{{SERVER}}{{localurl:ScottKeeler}} http://images.aboutus.org/images/1/1a/Comment_green.gif]</span>
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* How many lists of projects do we need? Now if I want to edit a prioritized list I have to do it in several different places. This doesn't appear to be well thought out. - [[ScottKeeler|Scott Keeler]] <span class="plainlinks">[{{SERVER}}{{localurl:ScottKeeler}} http://images.aboutus.org/images/1/1a/Comment_green.gif]</span>
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* I'm feeling a lot of systems/process burnout and frustration on these things. We've now tried a number of different process, all of which worked to an extent, but then we come up with a "bigger better thing" and leave the old ones in the dust without really giving them a chance. Every 4-6 weeks we have to get used to a new system when not everyone was on the same page with the old one. [[TakKendrick]]
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:* I feel the biggest problem we're having here is one of communication and all these processes are now muddying the pool instead of clarifying/helping with the communication blocks. [[TakKendrick|Tak]]
