Distributed Planning Game - Revision history

TedErnst: /* Discussion */ discussion here moot, so removing

2007-08-30T03:45:57Z

‎Discussion: discussion here moot, so removing

Scott Keeler: This content doesn't belong here

2007-08-28T21:52:51Z

This content doesn't belong here

TedErnst: /* Discussion */ removing discussion that seems "done" and covered - if not, feel free to revert, or partially revert this edit

2007-08-27T22:07:45Z

‎Discussion: removing discussion that seems "done" and covered - if not, feel free to revert, or partially revert this edit

TedErnst: /* Whole company priorities */

2007-08-26T21:10:16Z

‎Whole company priorities

MarkDilley: /* Planning Game Overview */

2007-08-25T01:43:58Z

‎Planning Game Overview

TedErnst: /* Discussion */ moved from Start WhoWeAre stage 1 - needs refactoring

2007-08-24T20:33:39Z

‎Discussion: moved from Start WhoWeAre stage 1 - needs refactoring

TedErnst: templates don't forward for the purposes of editing

2007-08-24T15:47:33Z

templates don't forward for the purposes of editing

TedErnst: removing duplication with transclusion

2007-08-22T18:23:41Z

removing duplication with transclusion

Obed Suhail at 14:22, 21 August 2007

2007-08-21T14:22:53Z

Ray King: /* Discussion */

2007-08-21T14:01:39Z

‎Discussion

← Older revision		Revision as of 03:45, 30 August 2007
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	{{:ConsensusPoll:Distributed Planning Game}}		{{:ConsensusPoll:Distributed Planning Game}}
−
−	~~==Discussion==~~
−	~~This duplication from the project page is going to drive me batty. [[User:TedErnst\|TedErnst]]~~
−	~~: Seriously, this is really bothering me. We have a tasks list on the project page, and we have similar (but different) list here. I don't get it! How to resolve? [[User:TedErnst\|TedErnst]]~~
−
−	I think the aim of these pages (as far as I understand but I may be wrong so please feel free to correct me) is to have only the tasks that will be completed over a period of two weeks. The tasks on the project pages are more long term so a small, manageable two week chunk has been taken out of them and hence the task page. If this is not happening then we are not defining the two week chunks of work clearly or specifically enough. There shouldn't really be duplication because even the why we are doing this section should have details about why we are doing the specific tasks identified for the two week period not the whole project. Is what I have written too confusing? Do you think it could be explained better? [[User:Tanwir Shah\|Tanwir Shah]]
−
−	: Not confusing at all, Tanwir. I agree with what you write here. And, there is duplication. Why? Because the project page is alive, and thus changing all the time, and without transclusion, there's no way to keep it syncronized with this page, nor to even see that this page is here. This page isn't linked from the project page. What if we had two sections for tasks on the project page? One that's for this two weeks (staff) and is transcluded in, and the other for indefinite timeframe (everyone)? It's confusing either way. I don't really know how to solve. I assume this is a problem for all task/project pages. [[User:TedErnst\|TedErnst]]
−
−	:: How about if the Project Pages simply referred to the related Task pages? Example -- Project "HelpPages" might have Tasks "Make new Intro Video for home page" and "Re-write Transparency Article", etc. So on the project page, the overall idea is described and then on the task pages are specific work chunks that we can get done in a given 2 week period. - [[User:Ray King\|Ray]] \| <small>[[User talk:Ray King\|talk]]</small>
−
−	::: That might work, Ray, except that without tranclusion, it makes it hard to see what work I can be doing "right now" if there are multiple tasks at play. Maybe there won't be, but this list of actions I can take for WhoWeAre is duplicating the list (but not exactly, and not inclusively) on the [[Projects:WhoWeAre]] page, so I have to look in two places, and active members are likely not going to do that. I really want a single list of all actions that are actionable now. I'm fine with future actions being hidden somehow (those actions which cannot happen until one or more present actions are taken). Is there a project you feel is currently written well, with tasks broken down in the way you're hoping this goes, so I can see an example? [[Ted Ernst]] \| <small>[[User talk:TedErnst\|talk]]</small>
−
−	:::: There is also the [[OurWork]] page with its list of prioritized projects, which I quite liked because it was easy to see what had been decided and prioritized for the next two weeks. At the end of the day someone has to make a decision on priorities. They cannot be continuously changed. So who decides? Won't cross global discussions be a little difficult? The OurWork page will become another of many pages with information on it for people to consult or is the idea that that this page too will disappear. It's a pity really because Scott did spend a lot of time on it and it seemed to be working, for me at least, I cannot speak for anyone else. [[User:Tanwir Shah\|Tanwir Shah]]
−
−	::::: I think a fundamental issue for us is that today's wiki technology doesn't easily allow for "two sorts". The [[OurWork]] page does a nice job showing the work by person (credit to [[Scott]] for the work he did there). The [[DistributedPlanningGame]] page does a nice job showing the work by task. We tried to make a page that shows the work as a grid where the X axis shows tasks and the Y axis shows people, but the only way we got that to work was in [[Microsoft.com\|Excel]], which doesn't easily span space and time (as a wiki does). So we have to either decide to show the work by task or by person, or maintain multiple summary pages, or modify the technology to somehow do both. Thoughts? - [[User:Ray King\|Ray]] \| <small>[[User talk:Ray King\|talk]]</small>
−
−	::::: On priorities, the idea is for everyone in the community to have the opportunity to participate in prioritization of [[tasks]]. They can change during planning phase, but once we've agree on what the priorities are for the next period, we should hold them relatively still. We could have just a few people deciding priorities, but that would move us significantly towards a top down structure. Thoughts? - [[User:Ray King\|Ray]] \| <small>[[User talk:Ray King\|talk]]</small>
−
−	~~::::: Feels to me like this discussion belongs in the [[ConsensusPoll:Distributed Planning Game]]? - [[User:Ray King\|Ray]] \| <small>[[User talk:Ray King\|talk]]</small>~~

← Older revision		Revision as of 21:52, 28 August 2007
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	::::: Feels to me like this discussion belongs in the [[ConsensusPoll:Distributed Planning Game]]? - [[User:Ray King\|Ray]] \| <small>[[User talk:Ray King\|talk]]</small>		::::: Feels to me like this discussion belongs in the [[ConsensusPoll:Distributed Planning Game]]? - [[User:Ray King\|Ray]] \| <small>[[User talk:Ray King\|talk]]</small>
−
−	~~==Planning Game Overview==~~
−	~~===Whole company priorities===~~
−	* [[Welcoming/WelcomeAllRegisteredContributers between Aug 16th and 31st\|WelcomeAllRegisteredContributers (Aug 16-31)]] (2.5) ([[KristinaWeis\|Kristina]], [[Asad Butt\|Asad]], '''[[Obed Suhail\|Obed]]''', [[Tanwir Shah\|Tanwir]], [[Asma Khan\|Asma]], [[Kasey]], [[Isabel]])
−	* {{:RecentChanges/Keeping Unpatrolled RC Under 1500 (August 16-31)}}
−	* {{:StrategyForKeepingUnpatrolledRecentChangesUnder3000}}
−	~~{{:CommunityTeamPriorities}}~~
−	~~{{:Content Summary}}~~
−	~~{{:DevelopmentTeamPriorities}}~~
−	~~{{:Undefined Projects}}~~

@@ Line 2: / Line 2: @@
 ==Discussion==
 This duplication from the project page is going to drive me batty. [[User:TedErnst|TedErnst]]
 : Seriously, this is really bothering me.  We have a tasks list on the project page, and we have similar (but different) list here.  I don't get it!  How to resolve? [[User:TedErnst|TedErnst]]

@@ Line 48: / Line 48: @@
 * {{:RecentChanges/Keeping Unpatrolled RC Under 1500 (August 16-31)}}
 * {{:StrategyForKeepingUnpatrolledRecentChangesUnder3000}}
 {{:CommunityTeamPriorities}}
+{{:Content Summary}}
 {{:DevelopmentTeamPriorities}}
 {{:Undefined Projects}}

← Older revision		Revision as of 01:43, 25 August 2007
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	==Planning Game Overview==		==Planning Game Overview==
		+	===Whole company priorities===
		+	* [[Welcoming/WelcomeAllRegisteredContributers between Aug 16th and 31st\|WelcomeAllRegisteredContributers (Aug 16-31)]] (2.5) ([[KristinaWeis\|Kristina]], [[Asad Butt\|Asad]], '''[[Obed Suhail\|Obed]]''', [[Tanwir Shah\|Tanwir]], [[Asma Khan\|Asma]], [[Kasey]], [[Isabel]])
		+	* {{:RecentChanges/Keeping Unpatrolled RC Under 1500 (August 16-31)}}
		+	* {{:StrategyForKeepingUnpatrolledRecentChangesUnder3000}}
		+

	{{:CommunityTeamPriorities}}		{{:CommunityTeamPriorities}}

@@ Line 21: / Line 21: @@
 :* I feel the biggest problem we're having here is one of communication and all these processes are now muddying the pool instead of clarifying/helping with the communication blocks. [[TakKendrick|Tak]]
 :: Yes, I know there may be some process burnout, but when we open a new office and grow the company as significantly as we have we are going to need to revise and improve our processes.  That's a natural growing pain.  Building [[AboutUs]] with new principles and ideas is going to be challenging.  Continuing to address the issues and improve our process is a key part of that and I don't know another way to do it.  If we stay with the status quo, it will be difficult for folks outside the Portland office to participate.  - [[User:Ray King|Ray]] | <small>[[User talk:Ray King|talk]]</small>
 ==Planning Game Overview==

@@ Line 24: / Line 24: @@
 ==Planning Game Overview==
-{{:Community_Summary}}
+{{:CommunityTeamPriorities}}
 {{:Content_Summary}}

← Older revision		Revision as of 18:23, 22 August 2007
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−	:~~''This is an on-going experiment in working together. Please visit'' '''[[~~ConsensusPoll:Distributed Planning Game~~\|Distributed Planning Game ConsensusPoll]]''' ''to participate in the process''~~	+	{{:ConsensusPoll:Distributed Planning Game}}
−
−	~~== Purpose ==~~
−	* To encourage direct participation by everyone in establishing what we work on and the priorities.
−
−	~~== Goals ==~~
−	* To create a process for handling work done in the Development, Content and Community such that everyone involved in those areas knows the current '''[[AboutUs Planning Game/Plan of Record\|Plan of Record]]''' and can contribute ideas and help prioritize the upcoming "Plan of Record"
−	* To accommodate people who are working in any geographical location and any '''time zone'''
−	* To maintain a natural working '''rythym'''
−	* To allow '''scaling''' to larger numbers of people
−
−	~~== Plan ==~~
−	~~====Planning Cycle====~~
−	~~Each month:~~
−	* 1st - 15th
−	* 16th - last day of month
−
−	~~==== Project Manager ====~~
−	~~A project manager is a person or a small group (if pairing) who does the following:~~
−	~~: I don't think project manager is a good title because this is really about organizing and reporting on tasks, with an eye towards keeping project pages up to date also. [[Ray]]~~
−
−	* '''During the period''':
−	** <s>Seeks '''input''' from all project organizers/people working in that area. This can take place in the form of smaller group meetings, individual calls, [[IRC]], etc.</s> - '''This should be done by individuals on the wiki.''' (I'm not sure why it should be individuals? Oftentimes people working in small groups can be very effective? [[Ray]])
−	** Notes any new projects - '''What does this mean? Notes it where?''' (on summary pages like this one - [[Ray]])
−	** Matches new projects to a '''[[AboutUs Strategic Goals\|Strategic Goal]]'''
−	** Submits new goals at the next '''Strategic Goal Review''' if the new projects do not fall within existing goals - '''What is a strategic goal review?''' (Not sure - [[Ray]])
−	** Breaks down work into manageable '''chunks''' i.e. tasks with measurable goals
−	** Puts '''time estimates''' and '''$ estimates''' on the work
−	** '''Prioritizes''' projects and work chunks - '''So one person is deciding what everyone works on now? This position isn't called a summerizer, it's called a project manager.''' (no, that's not what is meant. And also, we picked the name summarizer because project manager already means a lot of things so a fresh name gives us the ability to define it for ourselves - [[Ray]])
−	** Encourages those who are close to individual projects to improve the '''project pages''' such that each one contains:
−	*** '''Tasks or Description''' - A complete description of the project.
−	* '''Who'''- All people (content and community) contributing to a specific project.
−	*'''How can I help?''' - A list of tasks to be done and meetings.For a particular project,virtual meetings will be arranged.Every one who is contributing would send notes and when they decide to produce a final note,one person would be set up for making details of what they have finally decided.These notes may be the [[AboutUs Planning Game/Plan of Record\|Plan of Record]],from the community,the content or from the developers side.
−	*'''Why?''' - Description of the task reflecting ''Our Values''.Benefits of the projects would be highlighted when we define the 'tasks(description of the project)'.Basically it is relating and tying the items.Its showing basic business reasons for the tasks.
−	*'''Done When''' - A complete description of the expected results.
−	* '''NextStep'''- It would include moving to next number of hours at the end of each period.Showing period of work and celebrates and retires items that were completed in the prior period
−	* '''Task Lead''' The person who has provided the description of task page.The person responsible for project QA and for declaring the project done.
−	* '''Discussion''' - A place for everyone to discuss the project and it's progress.
−	* '''Useful Links''' - Links to the pages affected or referenced (templates).
−	*'''Resource Estimate''' - An estimate of time and $ to be expended.
−	* '''Task Evaluation''' - A summary of how the project went, the resources expended, the start date and the sign off date
−	* '''Deferred Projects'''Points to and plans for the new '''[[AboutUs Planning Game/Plan of Record\|Plan of Record]]''' for the upcoming period

	==Discussion==		==Discussion==

← Older revision		Revision as of 14:22, 21 August 2007
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−	~~{{ConsensusPollNotice~~\|}}	+	:''This is an on-going experiment in working together. Please visit'' '''[[ConsensusPoll:Distributed Planning Game\|Distributed Planning Game ConsensusPoll]]''' ''to participate in the process''

	== Purpose ==		== Purpose ==

@@ Line 50: / Line 50: @@
 ** Anyone - [[User:Ray King|Ray]] | <small>[[User talk:Ray King|talk]]</small>
 * Why wasn't this created as a consensus poll so everyone could contribute and bring new ideas? [[User:John Stanton|John]] 20:12, 14 August 2007 (PDT)
-** That's not a bad idea.  We were simply brainstorming while in Lahore.
+** That's a good idea, [[Obed]] working on it now. [[Ray]]
 * The planning cycle is unclear, does it begin on a specific day or is the new '''[[AboutUs Planning Game/Plan of Record|Plan of Record]]''' distributed on a specific day and how long does the the "Summarizer" have to create the new Plan of Record? [[User:John Stanton|John]] 20:22, 14 August 2007 (PDT)
 ** I'm guessing that a good way for this to work would be that during any given period the plan of record for the next period is being worked on by everyone who wants to contribute to it.  At the end of the period the summarizer summarizes the work done, retired the old plan of record, announces completed work and puts the new plan of record into place. - [[User:Ray King|Ray]] | <small>[[User talk:Ray King|talk]]</small>
@@ Line 56: / Line 56: @@
 ** No, please don't read so much into this, it was simply an attempt to figure out how we might organize work in a more distributed environment.  We onboarded a bunch of folks in Lahore and need a way to stay in touch with the work they are doing.  Doing it "off wiki" via Skype and index cards that not everyone can touch is difficult. - [[User:Ray King|Ray]] | <small>[[User talk:Ray King|talk]]</small>
 * Agree with all the above statements. I also feel like this was done completely behind my back and had all the work I've been trying to do up to this point stomped all over. - [[ScottKeeler|Scott Keeler]] <span class="plainlinks">[{{SERVER}}{{localurl:ScottKeeler}} http://images.aboutus.org/images/1/1a/Comment_green.gif]</span>
-** The idea of doing it on the wiki was so that everyone could see the plan.  This is an attempt to iteratively improve on what you've done.  This is wiki, change is cheap, etc. - [[User:Ray King|Ray]] | <small>[[User talk:Ray King|talk]]</small>
+** The idea of doing it on the wiki was so that everyone could see the plan.  This is an attempt to iteratively improve on what you've done.  This is wiki, [[change is cheap]], etc. - [[User:Ray King|Ray]] | <small>[[User talk:Ray King|talk]]</small>
 * How many lists of projects do we need? Now if I want to edit a prioritized list I have to do it in several different places. This doesn't appear to be well thought out. - [[ScottKeeler|Scott Keeler]] <span class="plainlinks">[{{SERVER}}{{localurl:ScottKeeler}} http://images.aboutus.org/images/1/1a/Comment_green.gif]</span>
 ** Then help us think it out - [[User:Ray King|Ray]] | <small>[[User talk:Ray King|talk]]</small>